Vacancy Detail
Job Details  * This vacancy is now closed *
Job Title:
Executive Assistant-FT Med Learners

Posted Date:
Closing Date:

Job Description


                                                                                 Ref# 20NON036

                                                               1 ‑ Full Time ‑ Executive Assistant

                                                              Medical Learner Education (Admin)


The Executive Assistant position is essential to the success of the Executive Vice President (EVP), Regional

Programs, Clinical Supports and Medical Affairs portfolio. This position offers a dynamic work environment and suits

someone who enjoys administrative work, has excellent attention to detail, is a master of time management, is

perceptive and can work in a collaborative team environment.

This position is a great opportunity to share a passion for our organization. This position requires a dynamic

individual who enjoys a variety of task‑based responsibilities, yet is able to thrive within a people focused,

free‑thinking environment. As a point of contact for staff, directors, managers and other executives, this individual's

energy, pride and professionalism sets the tone and further enhances the employee and client experience, and

ultimately patient experience.

In a fast‑paced environment, where new situations arise in the office daily requiring quick decisions and immediate

action, the Executive Assistant will be expected to stretch their administrative capabilities beyond the job description

to tackle the unexpected. This individual will have to think on their feet, learn how to diffuse difficult situations, and

most importantly make people feel valued. They do this by having great listening skills and practicing empathy.


The complexities of the portfolio requires the individual to continuously look for new ways to lend support, or make

improvements to benefit existing processes or tasks and support the success of the organization. They will be

expected to contribute their own amazing ideas that will build and nurture a workplace where employees and teams

can thrive.


Employment Requirements

*   Secondary School Graduation Diploma;

*   Diploma in Secretarial Arts/Office Administration or a Business discipline;

*   Five years Executive Secretarial/Assistant experience or business experience is desirable;

*   Proficient with a wide range of business software including Microsoft Word, Excel, PowerPoint, Smartsheet,

Virtuo, and Groupwise. Minimum typing speed of 60 wpm with accuracy;

*   Excellent attention to detail, good oral and written communication skills, good time management skills and a

strong sense of professionalism;

*   Good work ethic and is a positive contributor of ideas and approaches toward building and nurturing a workplace

where employees and teams can thrive;

*   Ability to work in a fast‑paced environment, prioritize and meet deadlines, and work independently and with

members of a large portfolio;

*   Effective interpersonal skills and the ability to interact with individuals from various backgrounds, both within and

outside of organization;

*   A self‑starter, has initiative required to act under minimal supervision;

*   Regular work attendance and the ability to work flexible hours are required.



The Health Sciences Centre strives to ensure the safety and security of the patients, visitors, employees and assets

financial and otherwise.  As one tool in the recruitment screening process, all offers of employment to external

candidates shall be conditional upon a satisfactory Criminal Records Check (CRC) to ensure the absence of relevant

criminal convictions.



The Health Sciences Centre (HSC) is committed to delivering healthcare in a manner that is consistent with Patient

and Family Centred Care.  Applicants are required to have a demonstrated knowledge, understanding and

commitment to this care philosophy.


Candidates will have demonstrated adherence to the Hospital's Code of Conduct.  Regular attendance at work is

imperative, therefore, all applicants will have to demonstrate a good attendance record to be considered for this




We are committed to fostering an inclusive, equitable, and accessible environment supporting diversity in our work

environment to provide quality care where all feel valued, respected, and supported. We are dedicated to building a

workforce reflective of the communities in which we live and serve and encourage Indigenous people, visible

minorities, and persons with disabilities to apply and self‑identify. Upon request, accommodations due to a disability

are available throughout the selection process.  Additionally we are identified as an English/French speaking health

sciences centre and encourage bilingual candidates to apply.



If there are no qualified applicants for the above position, the Hospital may, at their discretion, train unqualified



Interested applicants must submit a resume outlining relative previous experience and training no later than

11:59p.m. on Wednesday, 27 May, 2020.


Internal applicants may apply via the job posting page on the iNtranet.  External applicants must apply through our




Posted:  May 20, 2020